To support application engineers and project managers in gathering, maintaining, and distributing information related to quotations, projects and 3rd party vendors.

Essential Functions:

Create project quote in project managing software
Create project quote/job folder
Do contract review of PO and update ISG project list with new order in coordination with Applications
Assist project manager with maintaining/ updating project quote/job folder
Upon receipt of PO, enter SAP order, issue order acknowledgement to customer
Assist project manager as needed to finalize order entry
Schedule and document notes during order entry meeting
Make revisions to sales order as needed from order entry meeting
Assist with drawing package generation and issuance
Issue project submittals for approval (electronic / paper copy)
Assist project manager with maintaining project in project managing software
Coordinate schedule of installation crews and support crews on site with parts ordering
Coordinate schedule with service department for startup planning
Manage ongoing project needs with project manager
Assist project manager with project completion statement
SAP full order entry
Manage simple sales orders under the direction of the ISG System Services Manager
Interface with 3rd party vendors
When needed request vendor quotes / quote updates related to project quotations and projects
Create / maintain quote and purchase requisitions templates
Create / maintain purchase requisition for PO’s
Issue PO request to Purchasing Department
Work with Purchasing Department and maintain Project folder’s vendor folder with PO acknowledgements and tracking information.
Maintain sale order vendor ship dates in SAP
Create / update Ship list of manufactured and vendor items
Obtain vendor manuals/documentation
Maintain Vendor folder in Project folder
Maintain project schedule with vendor ship dates, track shipping, generate shipping lists
Generate / maintain 3rd party billing report from SAP

Qualifications :

• Good communication skills
• Ability to speak, read and write in the English language.
• High School Diploma/ GED Required
• 3-5 years in related industry/ position (Industrial Machinery)
• Great organization skills
• Proficient in Microsoft Suite, PowerPoint, SAP, Adobe Acrobat, CRM
• Team oriented working in a fast-paced environment
• Related experience/education in Procurement